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093206 1 (1971-01-12)

handle is hein.gao/gaobacxbh0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE DALLAS REGIONAL OFFICE ROOM 500 1512 COMMERCE STREET DALLAS, TEXAs 75201 JAN 1 2 1971 Mr. R. M. Weaver Superintendent of Industries Federal Prison Industries, Inc. Federal Correctional Institution Seagoville, Texas 75159 Dear Mr. Weaver: We have completed an examination of the financial statements of the Federal Prison Industries, Inc. (FPI), Seagoville, Texas, for the fiscal year ended June 30, 1970. The examination was made pursuant to the Government Corporation Control Act (31 U.S.C. 841). Our review, which was completed in September 1970, was made in accordance with generally accepted auditing standards and in- cluded such tests of accounting records and financial transactions as we considered necessary in view of the nature and volume of transactions and the effectiveness of internal controls. We con- sidered the most recent audit performed by the FPI examiners which was completed in November 1969. Our findings, which were discussed with you and institution officials at the conclusion of our review, included minor deficiencies on which corrective action had been taken or promised. Other findings concerning matters which are within your authority and responsibility are summarized below for your information and such additional action as you deem necessary. PROCUREMENT OF FIXED ASSETS AND SUPPLIES BEST DOCUMEN Our review disclosed several weaknesses in the procedures for acquiring fixed assets and supplies both in the Furniture Refinishing Industry and in the Vocational Training Department. Regulations provide that only authorized contracting officers can obligate government funds by placing orders for goods and services. In addition, although the regulations provide that small purchases which do not exceed $2,500 do not justify procedures of advertised procure- ment; they do provide that competition reasonably available should be obtained and the files should document the decisions made and the actions taken. q I7 z IV