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LCD-76-212 1 (1976-01-09)

handle is hein.gao/gaobaaefb0001 and id is 1 raw text is: RESTRICTED - Not to be released outside the General -AIV Account~ng Office except on-ihe basis of specific approval by the Office of Congressional Relations COMPTROLLER GENERAL OF THE UNITED STATES WASHINGTON. DC. Z0548 RELEASED B-133025 JAN $ 1976 The Honorable Les Aspin House of Representatives Dear Mr. Aspin: In response to your request of March 27, 1975, we reviewed the Department of Defense's procedures for retaining flight records and we tested the accuracy of these records. We also looked into the transportation of non-Government personnel on military aircraft. Because regulations with respect to retaining flight rec- ords and transporting non-Government travelers would be the same regardless of the geographical area, we limited our re- view to a single activity of each military service--Travis Air Force Base, California (Air Force); Ft. Ord, California (Army); and Alameda Naval Air Station, California (Navy). We did not look at any Defense Headquarters' flights, such as Special Assignment Airlift missions. During a briefing at the conclusion of our fieldwork, your office indicated satisfaction with the scope of our work. RETENTION AND ACCURACY OF RECORDS We reviewed the retention of flight plans (DD form 175) at each installation and we discussed the use of this form with cognizant officials. We also reviewed the retention of passenger manifests and their use. DD form 175 is used for flight operations purposes and provides a record of pertinent data, such as the proposed route, the amount of fuel, and the names of personnel on board in the event of an incident or accident. We were told that once a flight was completed without incident, the form served no useful purposes since required flight information was carried on other records, such as individual aircraft and crew records. Service regulations, therefore, require only a 3-month retention period. Although DD form 175 provides space for passenger names, Air Force regulations state that passengers will not be listed on DD form 175 but will be shown on a separate pas- senger manifest. Passengers processed by the Navy Air Terminal at Alameda were also listed on a separate passenger manifest. LCD-76-212